Utilising our significant experience in procurement and contract management, Cambridge MC delivered £10m of savings on an addressable budget of £80m A large UK online retailer went through a downsizing exercise in the early part of 2023. This caused significant changes in demand, meaning that expenditure in many areas was far more than the business requirement. There were also instances where certain technologies were no longer required, but long-term contracts were in place that needed to be negotiated out. The goal of the project was to review all current vendor and supplier contracts, identify where savings could potentially be made, and then work with the procurement department to reduce the current level of expenditure to meet current business requirements. Our team was given a three-month deadline to make savings to the bottom line. Project Overview Cambridge MC was engaged on a three-month project to perform the following: Perform a deep dive on all vendor contracts against the current business. Establish priority saving areas and launch projects. Challenge demand and specification requirements. Build a cost reduction report. Engage in supplier negotiations in conjunction with the client's own procurement team. Produce weekly reports on cost savings achieved. Our experience in procurement, contract, and vendor management enabled us to completely meet the brief set out by the client which was to deliver significant bottom-line savings in a three-month turnaround. Specific Challenges Client had lost control of spend across the business. They had no awareness of what contracts had auto-renewed. They had signed long-term contracts. Some contracts had recently been extended for 24 months or longer. Due to downsizing, the volume of licenses for certain technologies were way above the actual requirement. Client had an inexperienced procurement team. Recent staff turnover meant that contract owners were no longer in the company. They had no contract management platform in place, resulting in contracts not being readily available. Most vendors were reluctant to renegotiate contracts at a lower cost to the business. Procurement had a process—not price—focus. Solutions Cambridge MC employed a data-driven analytical approach which prioritised target spend and volume data. All existing agreements and contracts were 'fair game'. We challenged what was the actual demand and specification, questioning whether what they have today is still relevant to what is needed now and in the future. After performing a deep analysis of all contracts, we entered into negotiations with vendors where the existing contracts did not meet the business requirement due to downsizing. Approach Vendors were allocated across the Cambridge MC team. Weekly all-day meetings at client's offices. Regular video conference calls to update progress. Engaged department heads as required. Outcomes & Results 1. Cost Savings In excess of £10m savings achieved off the bottom line. 2. Knowledge License requirements reduced to the correct level for the business. 3. Diligence Contracts managed far more closely. 4. Efficiency Procurement team coached to function more efficiently. 5. Commitment All contractual obligations were met.

Ensuring that University of Bristol remains the university of choice for students, academics and partners in a globally competitive market The University of Bristol is a Russell Group University and a leader in many global league tables, including the QS World University Rankings where in 2023 it ranked 9th in the UK. To strengthen its competitive position, the University is undertaking an ambitious digital transformation strategy. As a foundation of this strategy, the Modern Network will deliver a significant increase in capacity, flexibility, automation, resilience, security and experience for all users. Cambridge Management Consulting was selected as the consulting firm to help the University establish and refine the requirements, design the network in collaboration with University of Bristol experts and lead the technical procurement for a Modern Network. Cambridge MC’s technical and commercial expertise helped University of Bristol navigate a complex procurement exercise and deliver the first stages of the transformation programme. The Challenge The current University of Bristol campus network requires significant modernisation to support the University’s Digital Strategy. All staff, students and visitors interact with the University's network every day, whether it's connecting a device to Wi-Fi, emailing a colleague, or running a session on the University’s Digital Learning Platform. The University of Bristol recognised that improving their global competitiveness requires a step change in the digital experience offered to all users and so it launched its Modern Network programme. Key objectives of the Modern Network are to introduce a high-performance network that gives users access to comprehensive teaching and learning resources, as well as specialist equipment, data, and scalable fibre for innovative research. The Modern Network programme also aims to enable students to connect with friends and family, and socialise online from wherever they are on campus, at any time, day or night. The new network will enhance the Wi-Fi coverage and capacity to give users the best digital experience round the clock. The University realises that a significant increase in network performance is needed to support data intensive activities, including centralised and de-centralised computing, large scale sensor networks, media rich applications like augmented and virtual reality, data intensive instrumentation and modelling. The architecture designed is going to be more flexible, highly scalable, adaptable and evergreen. Security will be improved to cope with the continuously evolving threat landscape and to enable Modern Network users to safely perform their activities from any location in the world, with a consistent, hassle-free experience. The Modern Network will deliver a reliable platform with world-class operational capabilities, making the services easy to consume, monitor and manage. The Strategy Cambridge Management Consulting used its expertise and knowledge to quickly establish a comprehensive set of requirements and to test market appetite to deliver a Modern Network via an RFI. Requirements Management used a structured approach based on a Cambridge MC requirements catalogue. This accelerated the process of engaging University of Bristol stakeholders to validate requirements and helped to shape the University’s procurement process. An efficient and comprehensive stakeholder engagement process also saw the development of multiple personas that were used to explain how the Modern Network would deliver capabilities for students, academics, researchers and professional services colleagues. Cambridge MC, in conjunction with the university, then helped to shape a structured procurement approach. Modern Network capabilities were put into 3 main procurement categories to provide purchasing and transformation flexibility. Cambridge MC led the Procurement technical dialogue. Working in partnership with experts from the University of Bristol, a highly scalable, flexible, secure and resilient target state network was designed. The design is modular and makes use of multiple technical patterns. This provides a repeatable, standardised way for the University to deliver capabilities that can have customised performance service and levels. To assist the Procurement activities, Cambridge MC also created a Model Modern Network. The Model allowed a consistent financial assessment to be made at each stage of the Procurement, including providing a detailed estimate of the transformation milestones and payments. The Cambridge MC team also shaped the Modern Network programme. It was broadly shaped into mobilisation, discovery, design, prove, pilot and deploy phases. Cambridge MC are providing support in the early transformation phase to help the University of Bristol deliver the ambitious programme. The resulting Modern Network will be a high performance, flexible, resilient and secure platform. It will introduce self-service and automation, such as zero touch deployments and autonomous networks for research activities. It will leverage programmatic control and AIOps to improve the digital experience and inclusiveness, sustainability and the global competitiveness of the University. A technical modernisation like this requires a similar shift to a world-class operating model. Cambridge MC supported the service management redesign throughout the procurement phase. Using comprehensive requirements structured around ITIL, the team co-designed the enhanced set of service capabilities and are now helping University of Bristol to introduce these services. The new service management approach will provide full end-to-end visibility of the network, formal SLAs and SLA management and enhanced fault, change, configuration and knowledge management. This will complement the new technical capabilities and provide significant benefits to the University. The Team Cambridge Management Consulting provided procurement, commercial, technical business analysis and service management expertise. Cambridge MC also provided expertise for the procurement and post-procurement implementation activity. Cambridge MC worked exceptionally well with the University's digital and procurement teams to ensure end-to-end success for the University. Not only did the Cambridge MC team help support, but they also provided extensive knowledge transfer to, the University to minimise the future need for external support, minimise future costs for external consultants and help further develop the in-house ICT and procurement capabilities. Outcomes & Results 1. Cambridge Management Consulting's attention to detail ensured there were clear winners of the Procurement lots, with no challenges or disaffected potential suppliers. The winners of the three lots were all world-class organisations with a desire to support the University with its ambition to deliver a first-class service. 2. Cambridge MC have since assisted the University with other aspects of their Digital Strategy and continue to be engaged to help University of Bristol transform.

Our Procurement as a Service allows your internal resources to focus on what they do best essensys is a leading global software and technology company designed to solve the complex operational challenges faced by landlords and flexible workspace operators. essensys was using its sales & delivery teams to additionally procure services for their clients. This took resources away from what they do best: getting requests, chasing quotes and managing ordering & termination processes. As the inventory of services grew the client was missing out on the cost opportunities of procuring at scale. Rather than recruiting an in-house team, essensys turned to Cambridge Management Consulting for help with the procurement of their connectivity services from quotation to inventory management. The Challenge The initial contract was to help essensys meet pricing requests for ‘last mile’ connectivity enquiries from their Sales teams. To date this had been done through their Technical Delivery team and pre-sales engineers. The problem was that this took those specialised resources away from important core duties performed by the sales teams. Our pricing analysts took over quoting, originally for the UK and then for the US, supporting the essensys sales team and comparing the costs from suppliers with pricing from other clients. Pricing for essensys customer sites requires two diverse lines with different suppliers, providing as much resilience as possible to ensure a maximum uptime for essensys’ customers. Our team’s knowledge of suppliers and their networks ensures that maximum resilience is offered with each pair of quotes provided to the essensys team. Scope As essensys looked to expand their operations into the APA Region, we were asked to provide regulatory support establishing their operations in Hong Kong, Singapore and Australia. Once their PoPs were built, we supported these new markets by developing the supplier strategy for data centre space, access and IP Transit. We then helped the quote team expand their scope to include supporting sales enquiries for these new markets. When Sales started enquiring about connectivity in markets other than where essensys had operations, our PaaS practice located and introduced essensys to a partner organisation that would operate as their virtual PoPs, rapidly increasing the number of markets that essensys could cover while maintaining internet quality and client experience of the essensys platform. In 2023, essensys' relationship with our PaaS practice increased its scope again, supporting essensys in all elements of the procurement life cycle including all elements of inventory management (raising orders, submitting cancellations and ensuring that the inventory data is up-to-date) as well as supporting essensys in meeting their cost management targets. All of these services are supplemented with our PaaS contract management and end-to-end procurement strategy across their telecoms and data centre spend. The Team The team is led by Eric Green (Senior Partner) and Elisabeth Simao (Partner) who between them have over 60 years of experience in running telecoms procurement teams for some of the largest names in the industry including AT&T, Level 3 (now Lumen), COLT and SITA/Equant (now Orange Business) Backed by a team of analysts and calling on a roster of procurement specialists, the team is able to scale up and down to meet the changing needs of essensys as the project grew How Paas Works Our Procurement-as-a-Service team shares resources and knowledge with the Carrier Club (part of the Cambridge MC family of companies and focussed on telecoms operators). The team uses its view of aggregated spend across all clients to calculate what the right market price should be and then leverages this when negotiating new pricing We also benchmark suppliers and can manage all aspects of our clients' inventory management, proactive cost management and supplier management requirements Our clients effectively share a team of procurement specialists with decades of experience. This improves the decision-making process and gives you the edge over a traditional in-house procurement model

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